Microsoft Outlook (Full Version) Email Setup

Step 1 - From the main Outlook menu click Tools, then Accounts:

Step 2 - This will bring up the following dialog box:

Make sure you are in the "Mail" Tab section. 

Step 3 - To add a new email account, click the "Add" button on the right and select "Mail...". This will bring up the following dialog box:

Enter anything here since it will be changed again later.

Step 4 - Click "Next" to bring up the following dialog box:

Make sure My incoming mail server is a "POP3" server. 

Under "Incoming mail (POP3, IMAP or HTTP) server" enter "mail.yourdomain.com" where yourdomain.com is the name of your website proceeded with "mail." (not dot after "mail").

Under "Outgoing mail (SMTP) server:" enter the name of the SMTP server provided to you by your ISP. Examples are "mail.earthlink.net", smtp.gte.com", etc. If you are unsure, you can cut-and-paste from another mail account previously setup, or if you are modifying this account the proper SMTP server name may already be listed here.

NOTE: While it is possible to use "mail.yourdomain.com" as your SMTP server, it is not reliable unless we can authenticate your connection by knowing your IP#. Modem connections such as Earthlink, AOL, etc. assign dynamic IP numbers such that you receive a different on each time you connect, making this approach impossible. DSL service provides you with a fixed IP#, but we will need to know it in advance to set up your authentication correctly to recognize you. It is also more efficient to use your ISP's SMTP server since you are already connected to them when you send mail and don't have to take the extra step of relaying to different mail server (mail.yourdomain.com).

Step 5 - Click "Next" to bring up the following dialog screen:

Enter your "Account name" and "Password". Passwords are case sensitive, but account names are not.

Step 6 - Click "Next" to bring up one of the following dialog box:

If your browser is correctly connected to the internet, it's settings will be used by default for your email connection, and nothing need be changed here.

The proper settings depend on your connection to the internet. This must be previously setup to either use a "Dial-UP" (modem) or LAN (Network). If you are using DSL it will be setup as a "LAN" connection usually.

You are now finished with the initial setup procedure (almost). Click "Finish" to proceed.

Step 7 - After finishing the above steps, it is recommended that after you return to the "Internet Accounts" screen, that you highlight the new account and make the following changes to the "General" tab of the "Properties dialog box:

• Note that the "Mail Account" name may have changed. It is recommended that a "friendly" name be used here to differentiate it from other email accounts listed. Usually the actual email address is best since it is always unique.

• Make sure that the "User Information" is what you want your recipients to receive as well as those incoming email messages you reply to. These four settings are important since they appear on all mail you send out or reply to.

Step 8 - Your'e Done! Click "Ok", then "Close" at the "Internet Accounts" screen. You are now ready to use your email.l.

Testing your email
The simplest way to test your email is to just send yourself an email message, then click "Send and Receive" to make sure it makes the round trip correctly! In some cases, it may take a few minutes. If an error occurs however, step through the process again to determine what setting is incorrect.